What is the Oracle Universal Records Management(URM)?

Oracle Universal Records Management (URM)

1-enables you to apply records management policies and practices on content in remote repositories such as file systems, content management systems, and email archives.

2-enables you to apply records management practices to non-records content.

3-offers a scalable and flexible records and retention management system to consistently apply records and retention policies to all types of content, regardless of where the content resides.

4- provide a central policy engine that serves as the single source for all record schedules and retention policies, and can apply records management processes to non-records as well

5-allowing your organization to set retention policies on everyday business content.

The system leverages adapters to enforce the policies and schedules in each repository across an organization. The adapters facilitate federated search and discovery, litigation and audit holds, and content disposition and destruction from a central console. With this approach, managed content does not need to be moved to a central location for management—it can be managed “in place.”

Features:

  • Centralizes records and retention administration
  • Manages external applications and physical records using a distributed architecture
  • Provides “in-place” management of content
  • Manages file plans, policies, and business rules from a central console
  • Centralizes holds, dispositions, and discoveries
  • Maintains a catalog of all content
  • Provides audit trails and certificates of destruction

summary :

URM  is an enterprise-wide 5015.2  certified electronic and physical records management system. that  provides a single application that can be used to create and administer the information life cycle for both physical and electronic information,  and allows organizations to apply retention policies as well as legal discovery and holds to relevant content across the enterprise, from e-mail attachments and content stored in file servers to physical records in a warehouse. It also has a framework for extension to other repositories via adapters.

note :

the terms content and record are synonymous and are used interchangeably.

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